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Member resources

Appointment forms

Below are links to a number of downloadable forms relating to appointments, along with a factsheet containing guidance on the storage and destruction of these forms:

Guidance for the Storing and Destroying of Adult Application Forms (FS310610) (PDF)

Appointment forms for England and Wales

Adult application (AA) form (England and Wales) (PDF)

Occasional helper (OH) form (England and Wales (PDF) 

Change of role (CR) form (England and Wales) (PDF)

Repeat CRB check (RCRB) form (England and Wales) (PDF)

Appointment forms for Scotland and Northern Ireland

Adult application (AA) form (Scotland and Northern Ireland) (PDF) (Word document)

Other forms

Appointment review (AR) form (PDF)

Reference (RF) form (PDF) (Word document)

Cancellation/Suspension (CS) form (PDF) (Word document)

Which form(s) should be used?

For a person who is not already on the system or who are returning to Scouting after a break of service:

Use the OH or AA form as appropriate. Use the OH form for a parent or other adult who will help more than once per month, or a network member who has no other appointment. Use the AA form for all other appointments - leaders, commissioners, trustees, sectional assistants, and so on.

For a person who already has a record on the system and does not have a break in service:

Use the RCRB and CR forms as relevant. Use the RCRB form to obtain a new CRB Disclosure. Use the CR form when a new role is being added (whether or not the old role is being retained).


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Charity Numbers 306101 (England and Wales) and SC038437 (Scotland).
Registered address: The Scout Association, Gilwell Park, Chingford, London, England E4 7QW