Tips for running an open night or taster evening

Open nights/sessions are an opportunity to showcase Scouting to potential new members, both adults and young people.

Here are a few top tips to help you when planning an open night:

• Make sure you advertise the event widely. You could distribute flyers in local schools, libraries and community centres. Don’t forget to upload information to websites and community listings. Head to the online print centre to create both a flyer and poster.
• Ensure you have an appropriate venue. Will it be warm? Is there enough room for several activities to run at the same time? Can refreshments be served? Is it easy to find? Does it give the right image of Scouting? Are the displays around the room up-to-date?
• Build a team and assign them with specific tasks. Use existing leaders to run activity bases and games, while others talk to parents, collect contact details and serve refreshments.
• Run activities which are accessible to all and appropriate to the age of the young people you have invited.
• Try not to wear full Scout uniform. Wearing a polo shirt and scarf or similar is much more relaxed and welcoming to any potential new volunteer.
• Display and provide information about adult volunteering, this is an opportunity to sign up volunteers as well as youth members.
• Have forms ready for people to complete. Explain what the follow-up process is and who to contact for more information.
• Ensure everyone takes home information about what happens next and where they can find out more.