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Emergencies and Reporting

It is important to know what to do in an emergency and for all involved in an activity to be on the same page with what is going to happen. It is also important to have clear processes for reporting of incidents, both locally, nationally and where appropriate to other agencies.

Chapter 7 of Policy, Organisation and Rules (POR) lays out the procedures to be followed in the event of an emergency involving a member of The Scout Association.

Safe Scouting and What to do in an Emergency (Purple Card)

This contains essential Information to help you plan safe activities and the necessary prompts to aid you in the event of an accident.  You can also get a handy pocket sized card from Scoutshops.

FS320012 Safety - Practical Tips (PDF)
Four key topics which form a part of your planning and organisation for safety:


Near Miss Reporting

As well as reporting incidents where injuries occur it is also important to log and track incidents which could have resulted in significant injury or impact or could have been much worse given a few minor changes to the situation.

The Scout Association have an online near miss form which allows members to share information about these incidents which can then be learned from to prevent future incidents.

Local Recording

It is important to make local records of any incidents, this will allow you to pass relevant information to parents following an incident. Recording of incidents needs to be done in a sensitive way and meeting all data protection regulations.

External Reporting

With each incident consideration should be made to the need to report the incident to any external agency, here are some example situations:

RIDDOR – where a premises is a place of work any incidents need to be reported to the HSE, lists of what and how to report can be found on the HSE website
You would be considered a place of work if you meet the following criteria:
  • employees are directly employed and managed by the premises owner (for example a Scout Group who own their own hall and employ a cleaner or a campsite who employ freelance instructors during their busy season)
  • contractors who are employed regularly by the premises owner (for example a Scout Campsite who employ a contractor to clean their buildings once a week or once a month)
  • with the above examples, any incidents which occur on the property regardless of who is involved (it doesn't need to be involving the employee) which meet the reporting criteria will need to be RIDDOR reported.
Where a one off contractor is used for a specific piece of work they would be required to report any incidents to the HSE themselves but the premises would not be considered to be a place of work.

 

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