The Scout Association

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Frequently Asked Questions


Who can attend Reunion?

Any adult member of the Scout Movement can attend Gilwell Reunion. Members can also bring friends who are not part of Scouting. We'd advise you not to bring young people under the age of 18 to Gilwell Reunion as the programme and entertainment is aimed at adults.

What are the costs?

Ticket prices are:
    • Full Weekend (Adult) £36
    • Full Weekend (Scout Network Member and Adult 65+) £31
    • Saturday (Day Only) £21
    • Sunday (Day Only) £21
    • Full Weekend (5-17yrs) £36

    Where can I park my car?

    Car parking will be off-site. On-site parking will only be available for blue badge holders. After reviewing last year’s approach we know from experience that this is the best way to maximise camping space and improve the event experience for everyone. We'll be optimising our shuttle bus and traffic management processes to ensure they're robust and even better than last year. Off-site parking is included in the ticket price.
     
    Those who've attended last year’s Reunion, Gilwell 24 or Wintercamp will be familiar with how this tried and tested system works. It helps us manage the flow of people, equipment and vehicles on and off site. We'll confirm details closer to the event and we'll send you email updates with direction maps and further instructions to make it as easy as possible for you.

    There is limited parking on-site for AGM attendees, exhibitors and day-visitors.

    We kindly ask that you car share, use our minibus service or take public transport where possible for the event to become more sustainable.

    There will be special parking arrangements for Blue Badge holders - please email gilwell.reunion@scouts.org.uk by the 16th August at the latest with the following details. The team will send you a parking permit approx. 1 week before the event
    • a copy of your Blue Badge 
    • our booking reference 
    • the vehicle registration number

    Can I book indoor accommodation?

    Please note: Indoor accommodation for 2019 has now sold out

    Yes, we have bunks available in our lodges to book by the room, or by the bunk, as well as some 4-person patrol cabins. Beds or rooms are available to book per weekend with your tickets on a first-come-first-served basis.

    Costs for indoor accommodation are:

    Single Bed in an 8-bedded room for the weekend £30.00
    Single Bed in a 4-bedded room, en-suite for the weekend £50.00
    Four Person Patrol Cabin for the weekend £96.00
    8-bedded room for the weekend £240.00
    4-bedded room, en-suite for the weekend £160.00

    Please note: Unfortunately we're unable to provide bedding or towels and we don't give out keys to the lodge rooms. If you're staying in indoor accommodation the building’s kitchen and common areas won't be accessible as they'll be locked throughout the weekend. 

    We have a small number of accessible rooms available for participants with mobility issues. These will be allocated depending on the level of needs. Please email gilwell.reunion@scouts.org.uk to enquire about prices and availability.

    I don't live in the UK. Can I come?

    We welcome guests from all over the world. Reunion is open to all adult members of the World Organisation of Scout Movements and Guides.


    When can I arrive?

    The event officially starts on Friday evening and we encourage you to arrive on Friday if you can. You can book additional night's camping for before and after the event if you'd like to stay longer. Pre event camping is available from 29th August. Post event camping is bookable until 10th September. The cost is £4.60 per person, per night.

    The event reception will be located in the jack Petchey Lodge. It'll be open between 2m and 11pm Friday, and 8am to 11am on Saturday. Outside of these times please check in at the Scout Adventures reception.

    Please note that check-in times for indoor accommodation may differ to those for event check-in. Please check your Participant Information Pack that you'll receive closer to the event for details.


    I don't drive. How can I get to the event?

    The nearest train station to Gilwell Park is Chingford Rail Station. From the station it's a 1.5 mile walk to Gilwell Park.

    There will be a shuttle minibus service from the station to Gilwell Park Friday afternoon and evening, Saturday morning and on request Saturday afternoon until 8pm and Sunday. More information will be available in your Participant Information pack that you'll receive closer to the event.

    Alternatively, you can hire a taxi from the station's taxi office at a cost of approximately £5. To help plan your journey please visit the TFL website.


    Can I bring my dog?

    Unfortunately dogs are not permitted on site. The only exception is for guide, support and hearing dogs.


    What activities are available for my children?

    Reunion is an adult event. We don't exclude children from attending but we don't provide specific activities for them. All children attending will need to be booked onto the event in the same way as adults and wear a wristband available from the event reception.

    Please note some areas like the bars and evening entertainment won't be accessible for children.


    What happens if it rains?

    You'll get wet. Please bring waterproof clothing, just in case. If it rains, the event will continue but some areas of the programme may change venue. This will be communicated on the weekend via Reunion Express, the event social media channels and the Reunion app. Please check your Participant Information Pack that you'll receive closer to the event for more details.


    Will there be an ATM (Cash Machine) at the event?

    Unfortunately there won't be ATM facilities at the event. Please ensure you bring sufficient cash with you. The nearest ATM facilities are located in Chingford which is roughly a 1.5 mile walk from Gilwell Park, or you can take the free shuttle bus.

    We're aiming to make card payment available in some of our bars on Friday and Saturday evening.


    How do I get hold of a Reunion badge?

    One badge will be included with each participant event ticket. You can buy additional badges with your tickets through our online booking system. If you'd like more badges we recommend you book them with your tickets as there will only be a very limited number of badges available to buy at the event.


    What's the theme for this year?

    Following your feedback, our evening entertainment theme will be 'Through the decades' to include movies, music and fancy dress. Enjoy 20’s to 70s on Friday evening and 80s to the twenty tens on Saturday evening. We can't wait to see your outfits!

    NB: Attendees are reminded to ensure their fancy dress choices are appropriate, inoffensive, and in-keeping with Scouting values. The organisers reserve the right to define these terms, and restrict or withdraw the right of admission.