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Boat and canoe registration and inspection scheme

FS120627 Boat checking


Introduction


All craft used by The Scout Association must be checked to ensure it is fit for purpose and suitable for the activity on each occasion it is used. It is the responsibility of the permit holder or activity leader to make sure craft and associated equipment are properly checked and maintained.

Groups, Districts and centres may have their own systems for equipment checking, however the responsibility remains with the permit holder or activity leader to check the craft before use.

Identification and monitoring


All boats operated owned or operated by members on behalf of The Scout Association must have a unique identifier. This could be in the form of a sticker (traditional boat stickers are available from scout shops), clearly marked number, or simply be part of a small fleet made up of different coloured boats. Some craft such as dinghies already have unique numbers which could be used for this purpose. The unique identifier will enable groups to monitor the checking, maintenance and use of each boat. This will also assist with the long term planning for renewal and the budget implications associated with such renewals.

Checking equipment


It is important that all boats are checked and repaired as necessary. It is the responsibility of the permit holder or activity leader to ensure all equipment is suitable for use but the process may also include others. Frequency of checking will vary dependent on the equipment and its use.

In a group with only a few boats, the checking may take place prior to each activity being undertaken, whereas in a centre a monthly detailed check may be undertaken and supported by visual checks prior to each use.

This should be done in conjunction with following the manufacturer’s guidance for storage and maintenance.

Checks can be varied and should be appropriate to the type of craft and its use, ensuring that the craft is fit for purpose. Common methods include:


Associated equipment would include paddles, spray decks, buoyancy aids, Life jackets, hard hats, oars, anchors, engines, air horns, repair kit, fire extinguishers, etc., and should be made available for inspection. They should be in date where appropriate and inspected in accordance with manufacturers recommendations or as per Scout Association factsheets where applicable.

Life jackets and buoyancy air bags will need to be inflated at least half an hour before examination.

If there is any doubt, the advice of the Assistant County Commissioner (Water Activities) or County or District Water Activity Adviser should be sought.

Storage of equipment


It is good practice to store equipment in a cool environment and out of direct sunlight, this will help to prolong the life of the product. If using the product in salt water it will help to rinse the equipment after use and to ensure that all equipment is dried in a suitable manner. Where manufacturer’s guidance exists this should be followed.

Damaged equipment


If anything is damaged or not fit for use then it should be clearly marked and not used on this occasion. Once a repair is done then the equipment must be checked again, this may require getting someone else to check or advise before putting the item back into use.

Who can help and advise me?


There are lots of people who can help with maintaining and repairing equipment, these may be available within your group or may come from elsewhere. Make sure you check with someone who has the skills if you don’t yourself before proceeding with repairs.

 

CEOP
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