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UK Contingent Hardship Fund

The UK Contingent Management Team believes that financial restrictions should not be a barrier to young people, or adults, attending the Jamboree. As members of the UK Contingent, all participants, Unit Leaders and Assistant Unit Leaders are eligible to apply for the UK Contingent Hardship Fund.

What is the UK Contingent Hardship Fund?
This is money from a central fund which has been built up over a number of years from surplus money made available following previous world events. The money is distributed to individuals who are deemed most in need.

How to Apply
All members of the contingent are eligible to apply for the fund. This includes participants, Unit Leaders and Assistants. The process for applying is slightly different to young people and Leaders. However, both methods are described below. Note: Separate information about IST/JPT application can be found further down the page.


Unit Leaders, Assistant Unit Leaders and young people

Please download the young people and Unit Leader/assistants application form and follow these instructions.

Applications for Young People
Unit Leaders are responsible for coordinating the application process for young people within their Unit. In the case of composite Units involving more than one county or members of Girlguiding, the relevant Assistant Unit Leader may also have a role to play in this.

Applications from young people should be managed as follows:

1.    Participants or parent/guardian complete the personal statement below (section A) to describe why they feel that they should be suitable to receive money from the fund and attach relevant supporting documentation, please see guidelines attached.

2.    Forms are returned to the Unit Leader who completes section B of the form, checking the supporting documentation and deciding whether or not to provide a positive endorsement for the application and return it to the Contingents Office. This may be done in one of two ways:

•    Our strong preference is via email to uk.contingent@scouts.org.uk

•    In the post to: UKC Hardship Fund, International Events,
The Scout Association, Gilwell Park, Chingford, London, E4 7QW

3.    The deadline for submission is 17:00 3 November 2014. Further details are given below.

4.    Once we have received the forms, we will acknowledge receipt within 10 working days. Thereafter we will review all applications together and inform all Unit Leaders and Assistants of the outcome during the week commencing the 1 December 2014. Leaders will be informed regardless of the outcome.

NB. When submitting applications, please be mindful of the fact that there is only a limited amount of money available and that it is to be used to support only those most in need. As Unit Leaders and Assistants your help is requested in ensuring only those applications you deem most in need are submitted.  Please note, due to the volume of applications we are unable to provide any feedback.

Applications for Unit Leaders and Assistants

Unit Leaders and Assistants who wish to apply for the Hardship Fund may do so as follows:

1.    Complete the personal statement below (section A) to describe why you feel that you are suitable to receive money from the fund and attach relevant supporting documentation, please see guidelines attached.

2.    Submit your form to your local (District or County) commissioner, who will complete section B deciding whether or not to provide a positive endorsement for your application and email the form to the International Events Office at uk.contingent@scouts.org.uk. Suitable commissioners include:
•    District/County Commissioners (England and NI)
•    Area Commissioners (Wales)
•    Regional Commissioners (Scotland)
•    Equivalent Guiding Commissioners for members of Girlguiding.
•    Island Commissioners

If this list does not apply to you (for example if you are a County Commissioner) please forward the form to your Scouting or Guiding line manager (e.g. National Commissioner). If you feel that this does not apply please contact the office to discuss the details.

3.    The deadlines for submission to the UK Headquarters are the same as for Participants, 3 November 2014. Please ensure that your form is with your commissioner at least seven full days before the closing date to ensure they have sufficient time to endorse your application.  Please bear in mind they may be completing a number of applications, including those from IST / JPT members.

4.    Once we have received the form from your commissioner, as with participant applications, we will review all applications together and inform all applicants of the outcome during the week commencing  1 December respectively for each deadline. Applicants will be contacted regardless of whether they are successful or not.

Application Deadlines

Deadline Two: 3 November 2014
Unit Leaders and Assistants submitting forms will be informed of the outcome during the week commencing 1st December 2014.

Points to note:

•    The amount awarded to individuals is not fixed and may vary from person to person depending on the need. However, we do not expect to award any one individual more than £300.

•    Any money awarded will be subtracted from subsequent Jamboree payments and not paid directly to contingent members or Units. Those responsible for paying unit fees to Headquarters will be informed of how this effects their payments in due course.

•    All Contingent members, including those from Girlguiding are eligible to apply for The Hardship Fund.

•    UK Contingent members are not eligible to apply to any other Scout Association Headquarters funding to support their participation in the Jamboree. This includes the International Fund.

•    If your application in the first round was unsuccessful please only apply for the second round if your circumstances have changed and you can provide new supporting documentation.

•    Successful applicants from round one will only be considered in the second if their circumstances have significantly changed and can provide new supporting documentation

Notes for Unit Leaders / Commissioners

The International Commissioner would like to thank all those who are involved in supporting this important aspect of the Jamboree preparations. Your involvement will enable many more young people and adults to benefit from the Jamboree experience.

In respect of Unit Leaders we ask that you complete section B of the form and return all forms to uk.contingent@scouts.org.uk. Our strong preference is for electronic applications for Unit Leaders and Assistants. However, we can accept paper copies sent to the address given above.  You do not need to submit copies of the evidence you have viewed, please record what the evidence seen in your supporting statement.

•    The submission deadline is 3 November 2014

•    We ask that you return all forms by this date. So that we can accurately track applications. Please note applications received after the deadline will not be considered.

•    We are keen to ensure that the money available through The Hardship Fund reaches those in most need of it and your completion of section B will provide an important step in the process of how the money is allocated. We ask that you please bear this in mind in your supporting statements in helping to highlight those who are, in your opinion, in most need. If you do not wish to support an application, please outline your reasons in Section B of the application.

•    All references will be strictly confidential.

If you have any questions, please contact the International Events office on uk.contingent@scouts.org.uk or telephone +44 (0) 208 4100.


International Service Team/Jamboree Planning Team (IST/JPT)

IST/JPT: How to Apply
As an IST/JPT member, to apply for the funds please follow the steps below.

Please download the application form and follow these instructions.

Applications for IST/JPT
IST/JPT members who wish to apply for the Hardship Fund may do so as follows:

1. Complete the personal statement below (section A) to describe why you feel that you are suitable to receive money from the fund and attach relevant supporting documentation, please see guidelines attached.

2. Submit your form to your local (District or County) commissioner, who will complete section B checking your documentation and deciding whether or not to provide a positive endorsement for your application and email the form to the International Events Office at uk.contingent@scouts.org.uk. Suitable commissioners include:
•    District/County Commissioners (England and NI)
•    Area Commissioners (Wales)
•    Regional Commissioners (Scotland)
•    Equivalent Guiding Commissioners for members of Girlguiding
•    Island Commissioners

If this list does not apply to you (for example if you are a County Commissioner) please forward the form to your Scouting or Guiding line manager (e.g. National Commissioner). If you feel that this does not apply please contact the office to discuss the details.

3. The deadlines for submission is the 3 November 2014. Please ensure that your form is with your Commissioner at least seven full days before the closing date to ensure they have sufficient time to endorse your application.  Please bear in mind they may be completing a number of applications, including those from participants and Unit Leaders.

4. Once we have received the form from your Commissioner, we will review all applications together and inform all applicants of the outcome during the week commencing 1 December 2014 respectively for each deadline. Applicants will be contacted regardless of whether they are successful or not. Please note, due to the volume of applications we are unable to provide any feedback.

IST/JPT Application Deadlines
Because people’s circumstances can change, there are two application deadlines for the Hardship Fund. In each case, to qualify forms must have been emailed to uk.contingent@scouts.org.uk by 5pm on the deadline day. In the case of IST/JPT, this should come from the relevant commissioner

IST/JPT Deadline: 3 November 2014
IST/JPT submitting forms will be informed of the outcome during the week commencing 1 December 2014.

Points to note:
•    The amount awarded to individuals is not fixed and may vary from person to person depending on the need. However, we do not expect to award any one individual more than £300.

•    Any money awarded will be subtracted from subsequent Jamboree payments and not paid directly.

•    All Contingent members, including those from Girlguiding are eligible to apply for The Hardship Fund.

•    UK Contingent members are not eligible to apply to any other Scout Association Headquarters funding to support their participation in the Jamboree. This includes the International Fund.

•    If your application in the first round was unsuccessful please only apply for the second round if your circumstances have changed and you can provide new supporting documentation.

•    Successful applicants from round one will only be considered in the second if their circumstances have significantly changed and can provide new supporting documentation

IST/JPT Notes for Commissioners

The International Commissioner would like to thank all those who are involved in supporting this important aspect of the Jamboree preparations. Your involvement will enable many more young people and adults to benefit from the Jamboree experience.

In respect of IST/JPT we ask that you complete section B of the form and return all forms to uk.contingent@scouts.org.uk. Our strong preference is for electronic applications for Unit Leaders and Assistants. However, we can accept paper copies sent to the address given above.  You do not need to submit the copies of the evidence you have viewed, please note the evidence seen in your supporting statement.

•    The submission deadline is 3 November 2014

•    We ask that you return all forms by this date so that we can accurately track applications.  Please note applications received after the deadline will not be considered.

•    We are keen to ensure that the money available through The Hardship Fund reaches those in most need of it and your completion of section B will provide an important step in the process of how the money is allocated. We ask that you please bear this in mind in your supporting statements in helping to highlight those who are, in your opinion, in most need. If you do not wish to support an application, please outline your reasons in Section B of the application.

•    All references will be strictly confidential.

If you have any questions, please contact the International Events Team on uk.contingent@scouts.org.uk or telephone +44 (0) 208 433 7100.

 

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