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Managing a Premises

The following information aims to provide support and guidance to those owning and managing property, this could be a scout hut or a piece of campsite land.

General Information

Managing a safe Scout premises (FS320010)
Adoption of a risk assessment approach for issues connected with a Scout premises is essential good practice to ensure that conditions are safe. This guidance takes you through a selection of common areas requiring safety checks and provides signposting to further guidance available.

Safety Checklist for Executive Committees (PDF)
If you are an Executive Committee member this captures the key functions of Scouting safely for which you are responsible.

Fire Safety

Managing fire safety (FS320007) [PDF]
A short guide to the structure of assessing the risk from fire and how you control it and check on it.

Example fire safety checklist
An easy to use checklist to identify how you are currently protecting people and your building from fire and working out where additional measures are required to make it safer.

Example fire safety action list
A ready made form to record any actions arising from carrying out your checks. You then have a definitive list to help your Executive Committee decide priorities for action.

Example fire risk assessment management document

This provides a tool for you to customise to record your management process and share with other users to enable them to be prepared.

Site Maintenance and Compliance

There is an absolute duty to manage asbestos on a non-domestic premises and the two documents help explain that simply and clearly and provide a tool to record your management system.  Most of the time it does not involve an expensive process of taking it all way but instead just common sense and care.

Managing asbestos guidance [PDF]

This guidance aims to clarify and standardise the approach in the way Scouting manages asbestos and Asbestos Containing Materials (ACMs). In Scouting we have a moral and legal duty to manage the ACMs in our buildings and to protect all our Members, visitors and users from exposure.

Example asbestos management plan
This provides a tool for you to customise to record your management process

Example Legionella management plan
If you have a building with accommodation and showers, especially a campsite or activity centre you should have some controls to reduce your user’s exposure to the risk of Legionella. This provides a tool for you to customise to record your management process.

Tree safety guidelines (FS320008) [PDF]
These guidelines are intended for persons responsible for Scout campsites or other Scouting premises where there are trees. The general principles apply where property can possibly be damaged by a falling tree or limb.

Falls from height (FS320009) [PDF]
Many activities in Scouting, particularly those relating to maintenance on buildings such as Scout Headquarters and Campsites, involve some type of work at height. Other risky areas might include setting up activities, pioneering projects or even preparing for a fundraising fete.


Managing contractors working on Scout premises (FS320011)[PDF]
If you are using contractors to work on your event then you have responsibilities to ensure they operate safely – for their sake and for that of others involved.

Example code of practice for contractors
This is a tool which you can personalise for your Group, District, County, Area or Region to help contractors understand your expectations and comply with safe practices.

Incident Reporting


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Charity Numbers 306101 (England and Wales) and SC038437 (Scotland).
Registered address: The Scout Association, Gilwell Park, Chingford, London, England E4 7QW