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Award Process Changes

During 2017 a review group was formed to look at The Scout’s Award processes, based on feedback from members about the complexity of the processes undertaken.

Following consultation, recommendations were approved in December 2017 to make changes to the award processes and to change the way Awards are supported at a National level. Key Changes:

The changes will come over the next year in a phased way to ensure the transition is as smooth as possible. On this page you can find help with:


Which level will be able to approve which awards?

Level Awards that can be approved
Awards that can be approved if the recipient only holds a role at that level

District
  • Commisioners' Commendation Award
  • Chief Scout's Commendation for Good Service
  • Award for merit
 
County/ Area/ Region(Scotland)
  • Bar to the Award for Merit
  • Silver Acorn

  • Commisioners' Commendation Award
  • Chief Scout's Commendation for Good Service
  • Award for merit

  • National (HQ)
  • Bar to Silver Acorn
  • Silver Wolf
  • Gallantry
  • Meritorious Conduct
  • Cornwell Scout Badge
  • Chief Scout's Personal Award


  • Commisioners' Commendation Award
  • Chief Scout's Commendation for Good Service
  • Award for merit
  • Bar to the Award for Merit
  • Silver Acorn

  • District Commissioners are now able to issue and present the Commissioners Commendation Award. The certificates are on the Brand Centre and can be purchased from Scout Stores along with the badges. POR will be updated in the next review in early 2019.


    Submitting an award

    Once an Award has been approved locally the details must be submitted to National HQ for processing which will include:

    Stage 1 Stage 2 Stage 3 Stage 4 Stage 5
    Submit Award decision Suitability Check undertaken by HQ Check to ensure the Award has not already been issued Issue Award for presentation Upload Award to Compass 60 days after issue

    Awards which require an application to be submitted to National HQ for a decision will go through the following process:

    Stage 1 Stage 2 Stage 3 Stage 4 Stage 5 Stage 6
    Submit Award application Suitability Check undertaken by HQ Check to ensure the Award has not already been issued Decision made by the National Awards Advisory Group Issue Award for presentation Upload Award to Compass 60 days after issue

     

    So how will we change over to this new process?

    Throughout 2018 a number of changes will be made to the awards processes with the aim of the transition being complete in January 2019.

    Phase one
      April 2018

     Commissioners Commendation Award will be extended to District Commissioners


      May - September 2018

    Graham Haddock appointed Chair of the Awards Advisory Group  National Awards Advisory Group to be formed.
     Tools and resources will be created to support the changes to the Award processes.
     Local Awards Advisory Groups to be initiated




      July 2018

     Tool provided to inform HQ about Commissioners Commendation Awards to enable them to be added to members records on Compass.

    Phase two
      September 2018

     District Commissioners and above will be able to approve Chief Scouts Commendation for Good Service and Award for Merit Awards.
     County Commissioners and above will be able to approve Bar to the Award for Merit Awards.

    Phase three
      30 September 2018

     First cut-off date for applications for Silver Acorn, Bar to Silver Acorn, Silver Wolf Awards. Awards dispatched by the end of October for local presentation.


      16 December 2018

     Second cut-off date for applications for Silver Acorn, Bar to Silver Acorn, Silver Wolf Awards. Awards dispatched by the end of January for local presentation.

    Phase four
      From January 2019

     County Commissioners and above will be able to approve Silver Acorn Awards.

     

    Proposed application and HQ notification cut off dates

    For the remainder of 2018 there will be two cut off dates, one on 30 September and one on 16 December. Awards will be processed for local presentation after the cut-off date. All applications for St George’s Day Awards (Silver Acorn, Bar to Silver Acorn and Silver Wolf) will need to be made by this time. All approved St George's Award recipients approved for the September cut-off date will be invited to the Day of Celebration at Windsor in 2019, whereas the recipients approved for the December cut-off will be invited to Windsor in 2020.

    From January 2019 there will be four cut-off dates per year for the notification of awards approved by local Scouting, together with nominations for any Awards to be considered by the National Awards Advisory Group.

    Any applications/notifications received after the date will be processed for the next date, the proposed dates are as follows:

    Proposed application/HQ notification cut off dates
    Awards processed/dispatched

    Upload to Compass (60 days after dispatch)


     31 March* 2019

     By mid-April

     Mid-June

     30 June 2019

     By mid-July

     Mid-September

     30 September 2019

     By mid-October

     Mid-December

     16 December* 2019

     By mid-January

     Mid-March

    All Silver Wolf, Bar to Silver Acorn, Silver Acorn, Gallantry, Meritorious Conduct and Cornwell Scout Badge recipients approved during the calendar year (January - December) will be invited to Windsor, A day of Celebration the following calendar year.

    *exact date may move slightly year on year depending on Easter and Christmas


    Who are the National Awards Advisory Group?

    In July 2018 we appointed the National Awards Advisory Group (NAAG), led by the Chair of the Awards Advisory Group, Graham Haddock. Graham has previously been an elected member of the Board of Trustees and was the Chief Commissioner for Scotland. Graham’s role will be to Chair the group and ensure the group meets its purpose to review and make decisions on award applications.

    The NAAG will support the Scout’s award schemes, as well as the national honours and other external award schemes. They will also be able to support and provide guidance to local scouting with awards and recognitions of service, as well as considering the applications for specific awards and making recommendations to the Chief Scout. They will also monitor rules and procedures concerning Awards and recognition.

    Currently they are creating the resources to move the decision making from national level to local level for the Chief Scouts Commendation for Good Service, the Award for Merit and the Bar to the Award for Merit. More information will be provided at the end of September.

     

    How will local Awards Advisory Groups work?

    The decision making for the Awards (as set out above) will rest with the Commissioner. To support them in their decision making Commissioners will be encouraged (but not required) to set up a local Award Advisory Group. It was clear from the consultation that different Commissioners wished to manage Awards in their areas in different ways. Some wish to completely devolve this area, while others wish to take personal responsibility for them. This approach gives Commissioners the flexibility to manage Awards in the way that works best for their area.

    In areas where forming an Awards Advisory Group would be challenging (due to numbers or location) an Awards Advisory Group can be created to cover more than one area. For example two Districts may come together to form one Awards Advisory Group to support both District Commissioners with their Awards. Alternatively, an Awards Advisory Group could be formed at County/Area/Region (Scotland) level to support a number of Districts or at a Region/Country level to support a number of Counties/Areas/Regions (Scotland). The focus will be on what works best for each area.

    It is intended that Awards Advisory Groups proactively collate evidence for applications for Scouting awards as well as evidence to support National Honour applications.

    Further guidance and best practice will be created over the coming months about how to create, co-ordinate and support this group locally.

    All of these changes are based on the extensive consultation carried out last year, so we hope that you will find the changes better support the reward and recognition of those in Scouting, and provide a simpler and quicker process all round.

     

     

     

     

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