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The adult appointment process begins when an adult decides they would like to volunteer as a Member of Scouting.

If you are interested in joining Scouting click here.

This page outlines the process for an adult to become a Member of Scouting.

The four ‘approval’ parts of the process remain unchanged:
1)    The disclosure check
2)    The reference
3)    Approval of Appointments Advisory Committee or Executive Committee and
4)    Commissioner’s approval 

Not all of these steps are appropriate for all roles, to find out about the appointments requirements of a certain role click here .

The Appointments Process and Compass - information for Appointment Secretaries

The core parts of the appointment process stay the same and Appointment Secretaries still have a vital and key role to play in managing the process and recording the authorisation of appointments on Compass as they did in MMS.

A key change is that AA, CR and RCRB forms no longer exist in their current form and a new “Adult Information” Form  should now be used instead. In addition, a new ID Checking Form  has been introduced in England and Wales for Criminal Record Disclosure Checks.

Certain member roles (check access here) can enter a new adult’s details directly into Compass, thus speeding up the time taken for the appointments process. They are able to enter initial information about the new adult and if appropriate the data needed to complete their Disclosure check. This will give the new adult a Pre Provisional status but any further progress in the appointments process requires the intervention of the Appointments Secretary as before. If the processer will not be meeting up with the applicant themselves, the Adult Information Form  should be completed by the applicant.

Once per day Appointment Secretaries will be notified via an alert within Compass of any new added adults or new roles to adults in their area of responsibility.  This will allow Appointment Secretaries to still keep track of new volunteers and manage the process (including initiating and tracking disclosure checking and arranging interviews), but will mean less data entry.

1. Disclosure check (if appropriate)
To find specific advice on disclosure checks in your Country please see the 'Disclosures by Country' page.

2. References (if appropriate)
Reference requests can be automatically emailed to the referee from Compass, with the replies coming direct to the Appointment Secretary who will update the references section within Compass.  However if the referee does not have an email address the current reference request process can still be used, with Compass being updated once the references have been received.

3. Appointments Advisory Committee or Executive Committee (if appropriate)
Approval of Appointments Advisory Committee or Executive Committee:
Appointment Secretaries remain responsible for updating the status of Appointments Advisory Committee or Executive Committee approval.

4. Commissioner Approval (if appropriate)

Appointment Secretaries or Commissioners will still be responsible for updating the status of the Commissioner’s approval, it can be decided locally who will enter this data on Compass.

The new “Adult Information” Form can be used to capture the initial data needed for adding a new adult to Compass, however this will not include space to capture identity details required for disclosures checks, as this information needs to be input onto the system directly by the person checking the ID. Or completed offline for disclosure checks in Scotland and Northern Ireland as per the current arrangements.

Once all of the appointment steps have been completed the role will move to provisional status. In 2016 those with a pre-provisional or provisional role can register to use Compass but will have limited access to some functionality until their role has become full through validating Getting Started Training.

Further resources on appointing adults with disabilities can be found here.

ID Checking Form
The ID Checking Form, for use offline can be found here.
The Privacy Policy of The Scout Association can be found here.
Guidance for the storing and destroying of adult appointment forms (FS310610) can be found here.
The Statement of Fair Processing can be downloaded here.
The Secure Storage and Handling guidance can be downloaded here.

Further information

For specific concerns, contact the Scout Information Centre on info.centre@scout.org.uk or 0345 300 1818.

Last updated January 2016.


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Charity Numbers 306101 (England and Wales) and SC038437 (Scotland).
Registered address: The Scout Association, Gilwell Park, Chingford, London, England E4 7QW