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Disclosures Compass POL Print Centre

Disclosure process in England, Wales or a National UK appointment

Certain roles within Scouting require a Disclosure check to be completed as part of the Appointments Process. This page explains more about Disclosure checking for those who hold roles in England, Wales or National UK appointments.

To find out which roles require a Disclosure check please see The Appointment Process chapter in Policy, Organisation & Rules.

The Disclosure and Barring Service

A Disclosure and Barring Service (DBS) Disclosure is an important element for making safer appointment decisions, ensuring that appropriate people can work with vulnerable groups, including children.  It replaces the Criminal Records Bureau (CRB) and Independent Safeguarding Authority (ISA).

More information about the DBS can be found on the UK Government website.

Using Compass and Atlantic Data

Once an adult has been added to Compass and a Disclosure check has been requested, the applicants details are passed through to our online disclosure processing system called Atlantic Data.

To process a Disclosure check in Atlantic Data there are two ways to complete all of the sections before a Disclosure application is submitted to the DBS for processing.

A full explanation (including videos, userguides and quick start guides) of the two ways to complete a Disclosure application using Compass and Atlantic Data can be found here.

The quickest and easiest way to complete a Disclosure application is by completing Option 1 in Atlantic Data.

We understand that it’s not always possible to get the applicant, the ID checker and a connection to the internet all in one place.  If this is the case, the ID Checking Form can be used.

The ID Checking Form enables an ID checker to complete Option 1, as shown above, using the form.  The form does not collect the details that the Applicant needs to provide in their part of the application as this section must be completed by themselves on Atlantic Data.

What ID documents will I need to show?
There are certain documents which you will need to show to an ID checker to complete your disclosure application. The full list of documents are listed within Atlantic Data and on the ID Checking Form. You can also view the complete list of documents on the UK Government website.

Issuing of the DBS Disclosure
Once the Disclosure certificate is issued to the volunteer by the DBS, the Vetting Team at UKHQ will inform either the relevant Commissioner or the local Appointment Secretary of the outcome, and whether the volunteer is able to start in their role.  The volunteer’s Compass record will be updated to reflect the outcome.

DBS Disclosure checks are just one element of the National Vetting Process and the issuing of the certificate does not mean that the volunteer is able to begin straight away.

Update Service

The Scout Association does not currently use the Disclosure & Barring update service to undertake an applicant’s status check, as the current scheme is not practical for the Association to undertake.

Further information about the Update Service can be found on the UK Government website.

Guidance about DBS filtering

Certain convictions or cautions no longer need to be disclosed as part of a Disclosure application.  This question is asked directly to the applicant within Atlantic data, so no action is required on the part of ID Checkers/Data Processors.

Further information about DBS Filtering can be found on the UK Government website.

Update from the DBS - (March 2016 - present)

The Disclosure and Barring Service (DBS) has informed The Scout Association that there are currently significant delays with Disclosure applications being processed through the Metropolitan Police.  In some cases, applications are taking up to 18 weeks for the local police force (LPF) check to be processed.  This will affect applicants who live in or have previously lived in the Metropolitan Police area.

The DBS is working with the Metropolitan Police to resolve this delay, however we are aware that in the meantime this will impact on your Disclosure applications over the next few months.  We would therefore strongly encourage you to complete the local processing of Disclosure applications through Atlantic Data as promptly as possible, to allow members to participate fully in Scouting.

For further advice contact the Scout Information Centre on info.centre@scouts.org.uk or call on 020 8433 7100.


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Charity Numbers 306101 (England and Wales) and SC038437 (Scotland).
Registered address: The Scout Association, Gilwell Park, Chingford, London, England E4 7QW