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Participant fee, travel and next steps

Fee set by the UK Contingent

The fee for Unit members (young people and adults) for the 23rd World Scout Jamboree in Japan 2015 is £2,995 per person. This fee is inclusive of the following:


We have devised the budget to include the essentials for the jamboree experience. This means that from leaving the UK to arriving back in the UK you won’t need to spend any money on essentials such as main meals, travel and accommodation. Insurance is also included.

If participants are more than one hour’s drive from the regional airport then transport will be provided and included in the stated fee. Please note that this will be arranged from a central point for the Unit and not from individual’s homes.  If you are less than one hour’s drive away from the regional airport you are expected to make your own travel arrangements to and from the regional airport.

Main meals and drinks will be provided on flights between the UK and Japan. Snacks and drinks prior to this time must be purchased by the individual. When in Japan you will have main meals provided for you or, on some occasions, you may be given an allocation of money to purchase a main meal.

As part of the fee you will be provided with uniform and other items. Further details to be confirmed at a later date. Tents will be provided by the UK Contingent for Units, IST and JPT and are included in the fee. The jamboree organisers will provide all other camping kit required at the jamboree.

Travel Agent

We are delighted to announce that Winning Tours on behalf of Travel Places are the UK Contingent’s travel agent for the 2015 World Scout Jamboree.  Winning Tours will be arranging the travel, accommodation and tours and excursions for the UK Contingent. Winning Tours will be working closely with the UK Contingent team to manage all aspects of travel and accommodation.

Documentation and advice

Passports – All members of the UK Contingent will be required to have a valid passport in order to attend the jamboree and all participants will be required to send their passport details to the UK Contingent Office in advance.

Visas – British nationals can visit Japan for up to three months without a visa.  If you don’t have a British passport  you may need to arrange for a Visa. If you are a young person please contact your Unit Leader. Unit Leaders or IST/ JP members should contact the UK Contingent team as soon as possible to discuss.

Travel advice – the UK Contingent team monitors the travel advice issued by the Foreign and Commonwealth Office on a regular basis, in addition to liaising with the British Embassy in Japan.  Travel advice and information issued by the FCO can be found here.

Insurance

The Scout Association, through Unity (Scout Insurance Services), has arranged a comprehensive cancellation policy to cover the payments being made to SAJ, if the event has to be cancelled. This means your payments are protected.

TSA is currently in discussions with Unity to arrange the individual insurance policies required to cover your personal possessions, medical and repatriation costs and individual cancellation.  This would cover you, if you are unable to attend the Jamboree for reasons outside of your control. Full details of the cover will be provided to you in due course.  Your insurance cover is included in the overall cost to you, so there is no need for you to buy your own cover. If you are planning to take expensive electrical items such as cameras or tablets, you should check the levels of cover on the policy to ensure they are adequate. We are unable to amend individual policies so you should consider covering high value items under your household insurance if they do not suffice.

Unity has arranged insurance for the UK contingent to every World Jamboree since at least 1990, taking the worry about arranging your own insurance, so you can enjoy your adventure

Participants’ next steps

Young people

All young people have now been selected to attend go to 23rd World Scout Jamboree.  Your Unit Leader will be in touch with you to discuss next steps and to discuss any meetings that you will need to attend.  Your Unit Leader will be assisting you with preparations for fundraising and getting to know the Unit.  They will be your main point of contact throughout the next two years and will be on hand to assist with any queries or questions you may have regarding the trip.

Unit Leader

Congratulations on being selected to lead a Unit to go to the 23rd World Scout Jamboree in Japan.  Your role is to work within your team of four to lead thirty six young people to Japan for the jamboree, Mimasu Tokyo and HoHo.  As part of your role you will need to assist, support and guide the young people within your Unit for this once in a lifetime experience and ensure that they are fully prepared for the challenges and adventure that this experience will bring.  As part of this we will offer training and guidance throughout the build up to the jamboree but it is up to you to get your Unit ready.  Please see our resources page for links to websites and resources you may find helpful for your preparation events.  Additionally, we will be sending out regular bulletins informing you of any updates and calls to action.

Dates for the diary:

•    29/11/14 - 30/11/14 – Unit Leader preparation event 2
•    16/05/15 - 17/05/15 – All adults’ final preparation event

Further information will be circulated to Unit Leaders’ in due course.

 

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