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World Scout Jamboree FAQs

Please see this section for any questions that you may have regarding the UK Contingent trip to the 23rd World Scout Jamboree in Japan 2015.  Please check the FAQs first before contacting the team.

If these FAQs don’t answer your specific query contact the International Events Team by telephone: 0845 300 18180845 300 1818 or via email.

General questions

Q1. When is the jamboree?
Q2. What will the climate in Japan be like during the jamboree?
Q3. How do I follow and keep up-to-date with UK Contingent news and information?
Q4. Will there be a Join in Jamboree programme?
Q5. What if I cannot attend the jamboree – are there any other opportunities for other international experiences?
Q6. Is there a fund available for hardship applications?

Travel/tourist questions

Q1. Do I need any vaccinations to enter Japan?
Q2. Do I need a Visa?
Q3. I have tattoos am I allowed to go to Japan?
Q4. Is it possible to use my mobile phone in Japan?
Q5. I don't speak Japanese. Will this cause issues?
Q6. What medication is restricted in Japan?
Q7. Does the fee include insurance?
Q8. My name on the registration system isn't the same as on my passport, what do I do?
Q9. Can I select who I sit next to on the flights / trains?
Q10. Why does my passport need six months validity from our return date?
Q11. A member of my unit will be turning 16 after this deadline and needs to apply for an adult passport, what should we do?
Q12. Someone in my unit has a non UK passport, does this matter?
Q13. When will units find out travel information?
Q14. Can units or IST on options A and B change their flight arrangements?
Q15. I'm a parent and was wondering whether my child could stay in Japan after the Jamboree?
Q.16 I have a specific medical condition. What guidance do you have to help me prepare for the Jamboree?

IST/JPT questions

Q1. Are the Jamboree payments refundable?
Q2. When is the next preparation event and do I have to attend?
Q3. When will we know more information about the flights / arrival times for the IST / JPT?
Q4. What time are we arriving at the jamboree if we pick options A, B or D?
Q5. I have some questions regarding the optional tours, who do I contact?
Q6. When do we have to pay the balance for the optional tour?
Q7. Can we stay longer than advertised?
Q8. I've selected an optional tour, how or when do I need to get a visa?
Q9. If I select an optional tour do I need additional insurance cover?
Q10. When will I find out the itinerary for my optional tour?
Q11. I'm on option C or D, please can you help me with my travel arrangements?
Q12. What are the entry / exit points for the Jamboree?
Q13. I'm on option C or D, when do I need to notify you of my travel plans?
Q14. I'm on option A and B, when do I find out my travel details?
Q15. I'm going to China on the additional tour, when do I need to apply for a visa?
 

Kit questions

Q1. When will the issue kit be distributed?
Q2. I have lost my UKC scarf that was issued to me, how can I buy a replacement?
Q3. Are belts part of the official uniform?
Q4. Do I need to bring smart shoes for when I'm wearing uniform?
Q5. Do I need a sleeping bag?
Q6. What is the weight limit for the main hold luggage?
Q7. What do I do if an item of kit is damaged when it is delivered?
Q8. In the heat of Japan, what is the best clothing to wear?
Q9. Can you tell me how the sizes work for the female activity shorts?

Mimasu Tokyo questions

Q1. What type of accommodation will we be using in Tokyo?
Q2. What will be included within the Tokyo Experience?
Q3. How will we travel in Tokyo?
Q4. What time will we be arriving in Tokyo if we select options A or D?
Q5. How much of Tokyo Experience will be programmed?
Q6. I'm on Option D when do I need to arrive in Tokyo?

HoHo questions

Q1. Will the Ho-Ho be concentrated on the few major cities in Japan?
Q2. Will young people be going on their own to Japanese families?
Q3. Will all young people be staying with Scout families?
Q4. Will we be staying in traditional Japanese houses with tatami matting and paper walls?
Q5. The Japanese are great gift-givers; will we need to have presents for everyone?
Q6. Will the families that are hosting be CRB/PVG checked?
Q7. Will we have to eat raw fish and use chopsticks when staying with families?
Q8. Will we offend if we get some aspect of Japanese culture wrong when in HoHo?


General questions


Q1. When is the jamboree?
A1. The 23rd World Scout Jamboree starts on Tuesday 28 July 2015 and runs until Saturday 8 August 2015 and will take place in Kirar-hama, Yamaguchi City, Japan.

Q2. What will the climate in Japan be like during the jamboree?
A2. The average temperature during the day is 31°C only dropping to 24°C in the evenings.  Humidity is an average of 75% and the average rainfall is ten days per month.  Japan is hot and dry so please prepare yourself for the hot climate and ensure you keep hydrated.

Q3. How do I follow and keep up-to-date with UK Contingent news and information?
A3. Keep checking back here for more information and links to our Twitter/ Facebook pages.  Follow us on Twitter @ukcontingent or for IST / JPT @ukcontingentIST.  The UK Contingent to Japan also has a Facebook page, like us at facebook.com/ukcontingent.

Q4. Will there be a Join in Jamboree programme?
A4. Yes, all units have been issued with a Japan in a Box, which is packed with activities for all sections.  For further information, please see our Japan in a Box page.  We are also adding the Join in Jamboree programme to Programmes online, take a look early 2015 to see the fun activities you can take part in with your section.

Q5.  I cannot attend the jamboree – are there any other opportunities for other international experiences?
A5. Yes, there are plenty of opportunities to experience international camps and/or events. Check out the Roverway page, which is taking place in France 2016 and the 15th World Scout Moot in Iceland 2017. If you would like to hear more about these opportunities please complete an interest form on our website here and we’ll get in touch as soon as we have more information.

Q6. Is there a fund available for hardship applications?
A6. Yes, the Hardship Fund will be available for all members of the UK Contingent. The Hardship Fund opened on the 6 October and the application is on this website.


Travel/tourist questions

Q1. Do I need any vaccinations to enter Japan?

A1. We are not able to provide individual recommendations, and our advice is always to discuss with your own GP. They have access to your medical records and will advise you on what you immunisations you may need.
In general, there are no compulsory vaccinations required for Japan.  It is recommended to be up to date with Tetanus.  Japanese Encephalitis is considered to be rare. Tick Borne Encephalitis is also considered to be very low risk. As both these illness are spread by ticks and mosquitoes, it is best to try and avoid being bitten in the first place, please ensure you pack insect repellent. For some people, it may be advisable for a booster of MMR. Again, your GP will be able to advise regarding this.  Please always contact your GP if you are unsure.  Travel advice can change, so we would normally advise consulting your GP around 8-12 weeks before travel to make sure you are up to date with current recommendations.

Q2.  Do I need a Visa?
A2. British nationals can visit Japan for up to three months without a visa.  If you personally or a member of your unit is traveling on a different pasport please ensure you include this information on Eventsforce.  We will review this early 2015 and will advise on any further action if any.

Q3.  I have tattoos am I allowed to go to Japan?
A3. Tattoos are culturally not acceptable in Japanese society.  Please note that in public places tattoos are not to be on show and those with tattoos should cover them, the Scouts Association of Japan has suggested using wetsuits when in swimming pools.  However, you can come to Japan if you have a tattoo but we ask that you respect Japanese culture and try to cover your tattoo when possible.

Q4. Is it possible to use my mobile phone in Japan?
A4. You can use your mobile phone in Japan but the cost of calling internationally is very expensive.  There are a number of payphones in Japan.  You can get wifi in hotels and restaurants in Japan but this sometimes comes at a cost.  There is free wifi at the jamboree site but, at our last visit, it was intermittent.

Q5. I don't speak Japanese. Will this cause issues?
A5. English is widely spoken throughout the country, particularly in major cities and tourist centres. Public transportation announcements are frequently made in both Japanese and English.  However, learning some Japanese will come in handy!

Q6. What medication is restricted in Japan?
A6. Certain medicines are restricted in Japan – one example being decongestants like pseudoephedrine. If you concerned that your medication is not allowed in Japan please contact  your GP, please note you may need to obtain a letter detailing what you are taking and why. Otherwise your GP may be able to advise on an alternative. Travel advice can change, so we would normally advise consulting your GP around 8-12 weeks before travel to make sure you are up to date with current recommendations.

Q7. Does the fee include insurance cover?
A7. Yes, we are in discussions with Unity (Scout Insurance Services) to arrange the individual polices required to cover your personal possessions, medical and repatriation costs and individual cancellation.  This will cover you if you are unable to attend the Jamboree for reasons outside of your control.  Full details will be provided to you in due course. 

If you are planning to take expensive electrical items such as cameras or tablets, you should check the levels of cover on the policy to ensure they are adequate. We are unable to amend individual policies so you should consider covering high value items under your household insurance if they do not suffice.  If you are planning on taking expensive items you should check the levels of cover on your policy to ensure they are adequate.  We are unable to amend individual polices so you should consider covering high value items under your household insurance.

Q8. My name on the registration system isn't the same as on my passport, what do I do?
A8.  The database is now so you can amend update your personal information.  Please note, your name in Eventsforce must match your name on your passport as we are using this to issue your tickets.  For your Jamboree name please use whatever name you wish to be called at the Jamboree.

Q9. Can I select who I sit next to on the flights / trains?
A9. We cannot make provisions in advance for seating allocations.  However, when you check in for the flight you may be able to request who you sit next to but this is at the discretion of the airline. For the trains, you will be issued a seat number and that is where you will be seated. 

Q10. Why does my passport need six months validity from our return date?
A10. Your passport must be valid till mid / late February 2016.  The reason we ask is that we are booking flights via a number of different countries and some of these require six months validity.  Therefore, if your passport runs out prior to February 2016 please renew this as soon as possible.  Please note you can transfer up to nine months from your old to your new passport. We would hate for anyone to be stopped at the airport and not able to attend the Jamboree.

Q11. A member of my unit will be turning 16 after this deadline and needs to apply for an adult passport, what should we do?
A11. As we are booking travel for such a large contingent we do need everyone's passport details by the 19 December. The regulations for applying for an an adult passport are as follows:

For those turning 16 between now and the 19 December deadline - if a person is under 16 and has a child passport presently, they can apply for an adult passport up to twenty-one days in advance of their sixteenth birthday.  This will be received after their sixteenth birthday.  If they will turn sixteen two weeks after submitting the application they should complete the form as though they are 16 and applying for an adult passport, enclosing the adult passport fee. The passport office will hold their current passport and issue them with a ten year adult passport.

If the person is under 16 and doesn't have a passport presently, they can apply for an adult passport twenty one days in advance of their sixteenth birthday but they will need to have an interview with the passport office and it will take a minimum of six weeks.

For those who will be turning 16 after the 19 December deadline - if they wish to apply for a passport before they turn sixteen, they will be issued with a full five year passport which is fully valid. 

Q12. Someone in my unit has a non UK passport, does that matter?
A12. This is one of the reasons we have requested everyone's passport details by the 19 December 2014.  We will review the passport details and contact people individually early 2015 if we require further information.

Q13. When will units find out travel information?
A13. We intend to notify all units of their basic travel and HoHo information late 2014.  Full details will be issued early summer 2015.

Q14. Can units or IST on options A or B change their flight arrangements?
A14. Unfortunately not. We have spent a long time booking the flights for the contingent based on best availability at a very busy time of year and ensuring we create the best travel options for everyone concerned.

Q15. I'm a parent and was wondering if my child can stay in Japan after the Jamboree?
A15. Unfortunately not, this isn't possible due to the group travel arrangements and insurance. 

Q16. I have a specific medical condition. What guidance can you give me on preparing for the Jamboree?
A16. The first thing to do is talk to your own GP as they have the most knowledge about your medical history. Please also read through this guidance on preparation and medication for the Jamboree:

Long-term conditions - see your GP for a check-up at least 8 weeks before departure

- Have a list of all your medications – your repeat prescription reorder sheet is ideal
- Make sure you have enough medicines to last the whole trip
- Do not take more than one month supply - larger quantities need a special license
- Only month supply of equipment such as diabetic needles and syringes
- Ask your GP for a letter to permit you to carry needles, medicines or equipment in your hand luggage on the aircraft

Medicines not allowed
- stimulants such as pseudoephedrine found in cold and flu medicines
- methamphetamine

Medicines Allowable with special permission - "Yakkan Shoumei"

Ritalin and Concerta are allowable, but only up to a total of 1800mg Any more than this quantity, then you will have to apply for a license - a yakkan shoumei This license needs to be applied for as per the guidance from the Japanese Bureau of Health This also concerns any opiate medications or controlled drugs such as codeine and morphine

CPAP machines for sleep apnoea are allowable to be brought in to the country, but the license has to be applied for - a yakkan shoumei as with certain medicines

Nebulisers would also need an application for yakkan shoumei. These can take several weeks of applied for by post, or applications can be sent by email. More information is available on the Japanese Bureau of Health, Labour and Welfare website

http://www.mhlw.go.jp/english/policy/health-medical/pharmaceuticals/01.html

This webpage includes the link to the document needed to apply for the yakkan shoumei

IST/JPT questions

Q1. Are they payments refundable?
A1. The payments you have made are non refundable.  However, your payments are insured and if, for reasons outside of your control, you cannot attend the jamboree you can make an insurance claim.

Q2. When is the next preparation event and do I have to attend?
A2. The adults' event will take place from 16 to 17 May 2015 at Gilwell Park. This is a chance to meet up again with other IST / JPT members in addition to Unit Leaders and the CMT / CST.  We will be providing briefings and on hand to answer any final questions or queries.

Q3. When will we know more information about the flights / arrival times for the IST / JPT?
A3. We are currently booking the flights and travel plans for the IST / JPT. We will be confirming flight details early 2015.

Q4. What time are we arriving at the jamboree if we pick options A or B?
A4. We are working with the organisers presently and will be confirming arrival times in 2015.

Q5. I have some questions regarding the optional tours, who do I contact?
A5. If you have any questions or queries regarding the optional tours please contact the travel company, Travel Places on scouts@travelplaces.co.uk.

Q6. When do we have to pay the final balance for the optional tour?
A6. The final balance for optional tours needs to be paid to Travel Places by the 15 May 2015.  However, you can make payments in installments before this date.   

Q7. Can we stay longer than advertised?
A7. If you are on options A or B (travel included in package) then you cannot stay longer than advertised.  If you are on options C and D (arranging own travel) you can stay longer.  If you do plan to stay longer please ensure you check the relevant visa and insurance requirements.

Q8. I've selected an optional tour, how or when do I need to get a visa?

A8. You need to check your own circumstances but further information will be provided by the travel company early 2015.

Q9. If I select an optional tour do I need additional insurance cover?
A9. We are working with Unity Insurance regarding the required cover for the optional tours and will confirm with applicants  early 2015.

Q10. When will I find out the itinerary for my optional tour?
A10. The itinerary for the optional tours will be confirmed in 2015 and information relevant to each tour will be sent out to those attending the different tours.

Q11. I'm on option C or D, please can you help with my travel arrangements?
A11. Unfortunately not, these options have been provided for people who wish to make their own travel arrangements.  There are a number of travel companies and websites available which can help with travel advice and guidance.  Additionally, you can speak to people in your travel group on Facebook and see if they have any ideas they ideas that they can share.

Q12.  What are the entry / exit points for the Jamboree?
A12. There are currently three points of entry:  two airports and one train station, these are:

Fukuoka Airport - this is approximately a two hour drive from the Jamboree site
Yamaguchi Ube Airport - this is approximately a half hour drive from the Jamboree site and has nine flights to and from Tokyo daily.
Shin-Yamaguchi Station  - this is approximately a half hour drive from the Jamboree site.  The train takes about four and a half hours from Tokyo

The Scout Association of Japan have recommended that people consider arriving at Tokyo International Airport (Haneda) and take a connecting flight to Yamaguchi Ube Airport, or to arrive at Narita International Airport and take a connecting flight to Fukuoka Airport.

Q13. I'm on option C or D, when do I need to notify you of my travel plans?
A13. For option C people, we will be asking you early 2015 to confirm your entry / exit point.  For option D people, we will be asking you to confirm your exit point early 2015. We need this information to pass onto the organisers.

We will also be asking people on option C and D to submit their passport scans and travel details early 2015. This is to assist with our contingency planning.  All of this information will be collected via Eventsforce.

Q14. I'm on option A or B, when do I find out my travel details?
A14. We are currently planning the travel for the IST and understandably this takes time!  We intend to inform you of your travel plans early 2015.

Q15.  I'm going to China for the additional tour, when do I need to apply for my visa?
A15. You don't need to apply for your visa till three months prior to the tour.  We will be circulating information regarding this spring 2015.


Kit questions


Q1. When will the issue kit be distributed?
A1. The issue kit is planned to be distributed in April 2015. This will be posted to the relevant unit leader or directly to the IST / JPT listed address.

Q2. I have lost my UKC scarf that was issued to me, how can I buy a replacement?
A2. Replacement UKC scarves will be available to be ordered via the options catalogue and deliveries will be in May 2015.

Q3. Are belts part of the official uniform?
A3. Belts will not be issued as part of the UKC kit, however, should you wish to wear a belt with your shorts or trousers please do.

Q4. Do I need to bring smart shoes for when I'm wearing uniform?
A4. There is no official footwear for the Jamboree and it is up to you what you decide to wear on your feet.  Please do bear in mind both the climate and range of activities you might be involved in so we recommend having a choice of footwear.

Q5. Do I need a sleeping bag?
A5. No, you will be issued with a sheet sleeping bag which is sufficient for the climate. 

Q6. What is the weight limit for the main hold luggage?
A6. This is to be confirmed, but no more than 20kg.

Q7. What do I do if an item of kit is damaged when it is delivered?
A7. If this is part of the issue kit please bring it to the All Adult Event in May 2015 to be exchanged.  If this is something you have purchased yourself please contact Scout Shops directly.

Q8. In the heat of Japan, what is the best type of clothing to wear?
A8. We recommend high wicking or cotton layers for the heat and humidity for Japan.  You may wish to consider long sleeved tops to cover you in the sun and items for the cooler evenings.

Q9. Can you tell me how the sizes work for the female activity shorts?
A9. The new female activity shorts have been designed specifically for the UK Contingent so Scout Shops have provided the following information below to assist you with your order:

Size    Waist
6          26"
8          28"
10        30"
12        34"
14        35"
16        37"
18        40"
20        42"
22        44"
24        46"
26        48"

The size / fit of the female activity shorts are exactly the same as the ladies Scout activity and cropped trousers so if you wish to try out a size we recommend trying these.


Mimasu Tokyo questions


Q1. What type of accommodation will we be using in Tokyo?
A1. We will be using hotel and/or hostel accommodation during our time in Tokyo.  We will confirm the accommodation spring 2015.

Q2. What will be included within the Tokyo Experience?
A2. There will be a wide range of exciting and fun activities and cultural experiences. Meals, accommodation and local transport will be provided. We will confirm the itinerary spring 2015.

Q3. How will we travel in Tokyo?
A3. We will use a range of transport including buses, trains and the metro system whilst in Tokyo.  Further details of the metro system can be found here.

Q4. What time will we be arriving in Tokyo if we select options A or D?
A4. We will confirm arrival times spring 2015.

Q5. How much of Tokyo Experience will be programmed?
A5.  Approximately half of the experience will be programmed and half self programmed.  Further details will be issued spring 2015.

Q6. I'm on Option D, what date/time do I need to arrive in Tokyo?
A6. Please arrive in Tokyo the morning of the 23 July 2015.

HoHo questions

Q1.  Will the Ho-Ho be concentrated on the few major cities in Japan?
A1. No, we are working with the Scouts Association of Japan to ensure that we use as many of the 47 Prefectures in Japan to host the UK Contingent.

Q2. Will young people be going on their own to Japanese families?
A2. No, all participants will be going in pairs.

Q3. Will all young people be staying with Scout families?
A3. Yes, although they may be with families that have younger members such as Beavers or Cubs.

Q4. Will we be staying in traditional Japanese houses with tatami matting and paper walls?
A4. All homes vary and some placements will be in traditional  Japanese homes and some in modern ones.

Q5. The Japanese are great gift-givers; will we need to have presents for everyone?
A5.  Lots of small presents are ideal as something can be given to everyone in the home, but a gift just for the whole family is perfectly acceptable.  If a gift is given to take home to your parents or guardian, then your parents or guardian may wish to consider sending a small gift to the family afterwards to say thanks for hosting you as this is a Japanese custom.

Q6. Will the families that are hosting be CRB/PVG checked?
A6.  The Japanese Police Agency carry out similar checks to the UK and issue certificates for certain purposes such as working with children.  We are working with the TSA Safeguarding department and the SAJ to ensure that all of the necessary assessments are in place.

Q7. Will we have to eat raw fish and use chopsticks when staying with families?
A7.  Families will be given information on food and medicine allergies and no one will be forced to eat anything.  Japanese cuisine is more used to serving food buffet style on central plates rather than each person having an individual plate so you can try a little of lots of things.  Most Japanese young people enjoy burgers, pizza and noodles and raw fish (sashimi) is very expensive so won’t necessarily be offered.   Many families and most restaurants don’t have cutlery so using chopsticks may be a necessity!

Q8.  Will we offend if we get some aspect of Japanese culture wrong when in HoHo?
A8.  No, although it is recommended that everyone during their preparations learn as much as possible about Japanese culture and customs.  The families understand that you are a visitor to the country and will make allowances, pointing out any errors.  Best way is just to follow what the family is doing, if unsure. We will provide information to Unit Leaders regarding some of the Japanese customs.
 

 

 

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