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Administration in Scouting

Record and account keeping are an important part of Scouting, and help ensure the safe and effective running of any section, Group, District or County. Being organised in your record keeping will help save time and effort in the long-term.

The majority of administrative tasks that you complete in your role will fall into one of the following categories:

Member record management

Depending on your role, your may be responsible for one or more of the below:

Young people


To carry out these tasks effectively, you will need to collect and store information in line with the Data Protection Act, further advice can be found in data protection and Scouting.  The online membership database will help you with most of these tasks.


Whatever your role, you will probably have a role to play in ensuring that accurate financial records are maintained. This may include:

To carry out these tasks effectively you will need to ensure that you keep relevant receipts, invoices, bank statements and balance sheets as appropriate, to ensure that there is a clear audit trail to explain any financial records. Find out more...


The Executive Committee is responsible for ensuring that there is adequate insurance in place for people, property and equipment. You may be required to support the Executive Committee to do this by maintaining records of:

All Members of The Scout Association are covered by insurance while taking part in Scouting activities. Find out more...


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Charity Numbers 306101 (England and Wales) and SC038437 (Scotland).
Registered address: The Scout Association, Gilwell Park, Chingford, London, England E4 7QW